Add a team member to your workspace

Before you invite someone

Before sending an invitation, choose the teammate's role and whether they can access every channel or only selected channels. Check the email address before sending.

Quick path: Settings → Manage → Workspace → Invitations → Invite User.

Click or tap any screenshot to open it full size.

1. Open your workspace settings

1. Log in to your VideoNest account.
2. In the left-hand sidebar, expand Settings and click Manage.
3. Click the Workspace tab at the top of the Manage page.

2. Send the invitation

1. Scroll down to Invitations and click Invite User.
2. In the Invite Team Member window, enter your teammate's email address in Email Address.
3. Choose a Role and Channel access. For Selected channels, check each channel they should access.
4. Review the email address, role, and channel access, then click Send Invitation. Choose Cancel if you do not want to send it.

3. Check the invitation

Return to Invitations to check the email address, status, and sent date. Ask your teammate to open the invitation email and follow its instructions.

Workspace Admins and Owners can invite, edit, and remove members. If you cannot see these controls or an invitation is blocked by permissions, ask your workspace Admin or Owner.

If the email does not arrive, confirm the address and ask them to check their spam or junk folder. If you still need assistance, contact support.

Choose a role and channel access

Role controls what a teammate can do. Channel access controls which channels those permissions apply to. The invitation form starts with Editor and All channels selected, so review both before sending.

All channels applies to every current and future channel in the workspace. Selected channels applies only to the channels checked in the form. A teammate with selected access has no access to unchecked channels, regardless of role.

Use the narrowest role and channel access that fits the person's work. Admins and Owners can change a member's role or channel access later by choosing Edit in the Members list.

What each role can do

The role names describe capability sets, not a single ranking. Reporting Analyst is a read-only analytics role, while Editor and Content Manager focus on content and feeds.

• Viewer: View and preview videos, player profiles, series, playlists, articles, and feeds, including each feed's Analytics view. Cannot upload or edit content, manage feeds or integrations, view video analytics or revenue, see the SDK page, manage members, edit channel branding, or access Monetization.
• Editor: Everything Viewer can do, plus upload, edit, and delete videos; change video visibility; manage captions and chapters, series and playlists; write and publish articles; edit player settings; and connect or disconnect supported social accounts. The SDK page is available only when the plan and platform-admin settings allow it. Cannot manage feeds, view video analytics or revenue, manage members, edit channel branding, or access Monetization.
• Content Manager: Everything Editor can do, plus create, edit, delete, duplicate, and run bulk actions on feeds; connect, reconfigure, or disconnect RSS/MRSS; and connect or disconnect Apple News and configure its automations. Cannot view video analytics or revenue, manage members, edit channel branding, or access Monetization.
• Reporting Analyst: Everything Viewer can do, plus view video analytics and revenue. Cannot edit or upload content, manage feeds or integrations, manage members, edit channel branding, or access Monetization.
• Admin: Everything Content Manager and Reporting Analyst can do, plus invite, edit, and remove members; add channels; and save channel branding. Admins cannot access Monetization, Stripe Connect, pricing plans, promo codes, VOD access or pricing settings, or delete a channel.
• Owner: All capabilities, including Monetization, billing, and VOD access settings. The workspace Owner cannot be edited or removed by another member.

Owner is tied to workspace ownership and is not an option in the invitation role selector. Admin is the highest role you can assign, and it does not include billing access.

For details about channel access when adding another channel, see Add another channel to your workspace.